How to Book with Indian Excursions Co

What to expect

Once you have got in touch with us to share your ideas, we’ll email you a carefully crafted itinerary which has been designed especially for you, based on the information you provided. If the itinerary isn’t quite as you had in mind, please don’t let that put you off. The initial one is really just a ball-park to get us going, to be tweaked or completely transformed until it’s just right. Along with the itinerary we’ll share a quote, though if it’s somewhat higher/lower than you had anticipated please don’t worry – accommodation contributes largely to the overall cost of our tours and we have a range of hand-picked properties to suit all tastes and budgets. Our minimum spend is ₹235,000 (approx. $3299 per trip for itineraries up to six nights and ₹35,000 (approx. $489) per trip, per day as an overall average for those seven nights or longer.

After you’ve had chance to digest our initial proposal, we would await your thoughts via email or over the phone. Based on your feedback we would then prepare a revised itinerary and quote for you, reflective of any potential adjustments you’d like to make. Together, we can continue developing your tour as long as you’d like and we want you to be completely satisfied with even the finest of details. Every traveller is different so there’s no real pattern as to how long this process takes; some of our guests are ready after the initial email, whereas others spend a month, two or more investigating several different routes with us until we reach their final itinerary. During these initial stages we tend to keep our emails fairly brief, as there tends to be quite a few changes in the beginning and keeping it short allows us to respond to you faster.

Do we add cost to your holiday? As we receive discounted rates from hotels, the total cost you pay will only be marginally more than having made direct bookings yourself. In return, our guests receive expert advice and experience, local knowledge and contacts. Coupled with our exceptional customer care and attention to detail, we feel the value of booking through Indian Excursions is very reasonable.

It would be wise for you to compare tours with other agencies too, though when you do please try to compare like for like. Beyond any potentially obvious differences, their tours may be lesser quality, their guides not as experienced, or their vehicles not as well maintained. For a better idea of what it’s like to travel with us, you may like to read a few reviews from our recent guests by clicking here.

As your itinerary develops we would then prepare a comprehensive proposal, from which you’ll be able to take a closer look at the suggested day by day arrangements and a bit of a background on each destination and hotel. After you’ve had chance to review it, if there’s anything you’d like to fine-tune or ask us about we welcome you to do so. Or, if you’re happy with the tour and would like to proceed, we would then guide you through our reservation steps.

In brief, to secure your arrangments we would ask for a deposit of 20% (we accept payments by debit card, credit card, or wire transfer). Secondly, we may also require a copy of your passport information page if your itinerary includes internal flights, train tickets, or safaris. Having received your deposit and passport copies, we’ll then email you a booking confirmation and a receipt. We’d also ask for your international flight details, though these can be sent over at your convenience any time prior to arrival, as and when you have them arranged.

Your booking confirmation will clearly state your remaining tour payment amount and payment deadline, which is typically 60 days prior to arrival though can be more during peak dates (including November, Christmas and the New Year). We do ask that all final payments are received at least 60 days prior to your arrival in India: less than this, and unfortunately, we cannot guarantee your preferred hotels or other inclusions, many of which require our full advance payment. If you are reserving your tour less than 60 days in advance, rather than pay a deposit we would ask that you please pay the full amount at the time of reservation. For guests whose tour falls within peak dates (including November, Christmas and the New Year) we would require your payment 100 days in advance.

After confirming your arrangements with us please do keep in touch. In the weeks leading up to your trip, you would naturally have questions and we’re always on hand to answer those. From what to pack to applying for your e-Tourist visa, we’re here to help you prepare as best possible. Otherwise, you would next hear from us a few days before your remaining payment is due as a brief reminder and having received it we would provide a revised booking confirmation for your records, to reflect that your tour has been fully paid for (this does not apply if you’ve paid the full amount at the time of reservation, of course).

A week before your arrival in India, we’ll email you a copy of your tour documents and explain how to meet our representative at the airport. Documents you can expect to receive include your hotel vouchers, itinerary, any e-tickets or train tickets and a small booklet with information you may find useful covering topics such as voltage, exchanging currency, and tipping norms.

With all our tours being tailor-made and responses carefully prepared by hand, depending on the complexity of your request we may take up to two working days to respond. We would appreciate your patience and assure you it will be worth the wait! Our typical working hours are 10am – 6pm Monday to Friday (IST). Indian Standard Time is 5.5 hours ahead of UTC.


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